A Word About the Cost of Your Booth
Several factors influence the cost of your booth at the New Visions Holistic Expo. These include taxes imposed by the three local taxing authorities where the fairgrounds are located, as well as fees for building rental, setup, trash disposal, signage, insurance, promotions, advertising, and police protection during the event. All of these costs are factored into the price of your booth space.
Important Payment Information
Returned Checks: A $30 return check fee will be charged. Please make checks payable to Firefly Hollow Wellness Center (not the Expo) and include your booth number on the check.
Credit Card Payments
Credit card payments will incur a 4% processing fee. Please review the credit card refund policy in the Policies & Procedures document before making a payment.
Policies, Procedures & Information
Please carefully review the Policies & Procedures document to avoid misunderstandings and answer any questions in advance. If you need further clarification, feel free to contact us.
Vendor and Practitioner Standards
To ensure a high-quality experience for guests, we maintain high standards for our exhibitors. First-time readers or holistic practitioners are required to provide demonstrations, and references are encouraged. Vendors are considered independent contractors and are responsible for their own permits, licenses, insurance, and taxes. Please note: No candles, incense, or smudge items are permitted inside the Expo center.
Liability Insurance & Certifications
Liability Insurance: Bodywork and health practitioners must carry liability insurance that is valid through August 2025. Proof of insurance is required to secure a booth.
Massage Practitioners: Must be certified by the state of Pennsylvania.
Booth Space and Sharing
- 10’x10’ Space: Includes one 8’x30” table and two chairs.
- 10’x20’ Space: Includes up to two 8’x30” tables and four chairs.
Notify us if you do not require tables or chairs. Booths are rented for the full two-day event; booth sharing or one-day rentals are not allowed.
Extras and Setup Information
Additional Tables: $20 each.
Additional Chairs: $4 each. Extras must be ordered during checkout and cannot be added later.
Electricity
The cost for electricity is $75 for the weekend. Each plug must be pre-ordered and cannot be changed within 60 days of the Expo. Unauthorized use of electricity will result in additional charges the following year.
$25 Event Operations Fee
A $25 fee ensures seamless vendor support, covering technical assistance, payment systems, and event marketing essentials.
Cancellation, Refunds, and Late Registrations
Booth Cancellations: The final date for cancellation with a partial refund is March 31, 2025. Refunds will incur a $75 processing fee. No refunds will be issued after this date. Cancellation requests must be made via direct phone communication.
Late Registrants: Vendors registering after promotional materials are finalized will not be included in brochures but will be listed on the website.
Event Details
Event Hours: Saturday 10 AM – 6 PM, Sunday 10 AM – 5 PM. Vendors must have booths ready by 9:30 AM daily.
Setup: Friday, August 8, 2025, from 10 AM – 4 PM. Late arrivals may set up Saturday starting at 7:30 AM and must be ready by 9:30 AM.
Additional Notes
- Taxes: Booth rental includes local authority taxes but does not cover state sales tax for products sold.
- Pipe & Drape: Not provided. Vendors may bring their own backdrops or signage.
- Withdrawal of Booth Space: We reserve the right to withdraw booth space for vendors not aligned with the Expo’s standards or spirit.